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Manager Administrative Support Services0

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Manager Administrative Support Services

Manager: Administrative Support Services – Ensuring Smooth Operations

  1. Introduction: The Role of a Manager in Administrative Support Services

Administrative support services are essential for the smooth functioning of organizations. A manager in administrative support services plays a critical role in overseeing and coordinating various administrative tasks, ensuring efficient operations and supporting the success of the organization. In this article, we will explore the responsibilities, qualifications, challenges, and future trends in administrative support services management.

Responsibilities of a Manager in Administrative Support Services

Manager Administrative Support Services

Managers in administrative support services have diverse responsibilities. They oversee the day-to-day operations of the administrative team, manage administrative systems and processes, and ensure effective communication and collaboration within the organization. Additionally, they are responsible for personnel management, budgeting, monitoring performance, and ensuring compliance with regulations and confidentiality requirements.Manager Administrative Support Services

  1. Qualifications and Skills Required for a Manager in Administrative Support Services

To become a manager in administrative support services, individuals typically need a combination of education and experience. A degree in business administration, management, or a related field is often required. Strong leadership, communication, and organizational skills are essential for effective management. Managers in administrative support services should also possess a solid understanding of administrative processes, technology proficiency, and the ability to adapt to changing organizational needs.

  1. Implementing Effective Administrative Systems and Processes

One of the key responsibilities of a manager in administrative support services is to implement effective administrative systems and processes. This includes establishing standard operating procedures, streamlining workflows, and leveraging technology to automate routine tasks. By implementing efficient systems, managers can improve productivity, reduce errors, and enhance the overall effectiveness of administrative support services.

  1. Managing Personnel and Team Development

Managers in administrative support services are responsible for managing personnel and fostering team development. This includes recruiting and hiring qualified staff, providing training and development opportunities, and conducting performance evaluations. Effective personnel management ensures that the administrative team has the necessary skills and support to carry out their responsibilities efficiently.

  1. Budgeting and Resource Management

Managers in administrative support services are often responsible for budgeting and resource management. They allocate resources effectively, ensure cost-efficient operations, and identify opportunities for savings or improvements. By managing budgets and resources strategically, managers can optimize the utilization of available resources while meeting the administrative needs of the organization.

  1. Enhancing Communication and Collaboration

A crucial aspect of a manager’s role in administrative support services is enhancing communication and collaboration within the team and across the organization. Managers foster a culture of open communication, establish effective channels for information sharing, and promote collaboration between administrative staff and other departments. Strong communication and collaboration facilitate smooth operations, reduce bottlene.

Administrative Services Manager Job Description Template

We are looking for an organized, proactive administrative services manager to oversee our administrative department operations and staff members. The administrative services manager will establish, evaluate, and change department controls and systems, review reports and interpret data, and hire, train, monitor, and direct employees while ensuring that the department and office operate efficiently and smoothly. You may also handle basic office tasks or direct support staff members as they answer phones, collect and distribute mail, organize and store information or paperwork, set up meetings, and make travel arrangements.Manager Administrative Support Services

To be a successful administrative services manager, you should be committed to supporting the administrative staff members and improving department operations. You should be analytical, creative, organized, and detail-oriented.

Administrative Services Manager Responsibilities:Manager Administrative Support Services

  • Directing and evaluating administrative department operations and staff members to ensure the business operates in a smooth, efficient manner.
  • Developing, analyzing, reviewing, and implementing administrative department systems and controls.
  • Training, hiring, coaching, and leading support staff members.
  • Creating, reviewing, and reporting department data and using this information to solve potential problems or strengthen performance.
  • Establishing and enforcing department regulations, guidelines, budgets, and timelines.
  • Handling or monitoring staff as they perform basic office tasks, such as answering phones, greeting and directing visitors, making arrangements for meetings or travel, and distributing mail.
  • Ensuring that information and records are organized and stored in a proper manner.
  • Overseeing the maintenance, repair, or replacement of office equipment and machines.
  • Assisting with office space design and installation.
  • Ensuring that the office systems, controls, policies, procedures, and workspaces are in compliance with current regulations or legislation.

Administrative Services Manager Requirements:Manager Administrative Support Services

  • High School Diploma or equivalent and administrative or clerical experience is required.
  • Bachelor’s degree in business administration or a related field may be preferred.
  • Additional certifications or licenses may be a plus.
  • Ability to analyze information and develop effective solutions.
  • Strong planning, critical thinking, problem-solving, and task and time management skills.
  • Excellent interpersonal, leadership, coaching, and verbal and written communication skills.
  • Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
  • Manager Administrative Support Services
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VACANCIES & INTERNS

35 x ABSA: Trailblazer Learnerships 2024

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ABSA invites South African unemployed youth to apply for Trailblazer Learnership Programme 2024.

Learnership Location: Johannesburg, Durban and Cape Town

Learnership Closing Date: 7 March 2024

Are you a recent graduate eager to dive deep into the dynamic world of banking? Are you driven by a passion for sales and the desire to excel in a challenging corporate environment? If so, the Absa CIB Trailblazer Programme is tailor-made for you!

Our year-long Trailblazer Learnership Programme is designed to provide unemployed, degreed individuals with an immersive experience in the core functions of banking. Through hands-on exposure to sales, product development, client onboarding, digital operations, and more, you’ll gain invaluable insights and skills that will pave the way for a rewarding career in the industry.

As a Trailblazer, you’ll have the opportunity to work alongside high-performing teams within Absa, where you’ll be mentored by seasoned professionals and guided through a structured development journey. Over the course of 12 months, you’ll complete an NQF Level 6 qualification funded by Absa, enhancing your knowledge and expertise in the field.

Our programme is divided into four cohorts, each focusing on key areas such as transactional banking sales, product management, trade digital operations, client onboarding, public sector and coverage. Throughout the programme, you’ll rotate within the business unit, gaining exposure to various facets of banking and honing your skills under the guidance of dedicated supervisors.

We’re looking for ambitious South African graduates who are eager to make their mark in the banking industry. If you’re someone who thrives in a dynamic environment, values continuous learning and growth, and is ready to embrace new challenges, then we want to hear from you.

Don’t miss out on this incredible opportunity to kickstart your career with Absa. Apply now and join us as we pave the way for innovation and excellence in the world of banking!

Essential requirements:

NQF Level 8 qualification with a minimum average of 70% within the following disciplines:

• Accounting

• Economics

• Finance

• Mathematics

• Statistics

• Computer Science

Eligibility Criteria

• Applicants must NOT be permanently employed

• Applicants cannot be registered with another Learnership

• Applicants MUST be South African citizens

• Proficient in Microsoft Suite of Applications

• Proficient English language skills

Closing Date: 7 March 2024

Location: JHB, Durban and CT

CLICK HERE TO APPLY



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Bell Equipment: Apprenticeships 2024 – StudentRoom.co.za

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Bell Equipment invites South African unemployed youth to apply for Apprenticeship Programme 2024.

Apprenticeship Location: Richards Bay, Eastern Cape, South Africa

Apprenticeship Closing Date: 22 March 2024

Bell Equipment is seeking motivated individuals in Richards Bay, South Africa to join their apprenticeship programmes! Launch your career in a skilled trade through hands-on training and qualification opportunities.  

Apprenticeship Opportunities:

  • Auto Electrician
  • Boilermaker (Maintenance Department)
  • Millwright (Maintenance Department) (4 available positions)
  • Fitter (Maintenance Department) (2 available positions)
  • Airconditioner Mechanic (Tool & Design Department) (2 available positions)
  • Fitter & Turner (4 available positions)

How to apply

Click here to apply online for Bell Equipment: Apprenticeships 2024

Only applications with certified copies of all qualifications (school and college) plus id document & licence will be considered.

If you have not had a response to your application within 4 weeks of the closing date, please accept that your application has been unsuccessful.



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British American Tobacco (BAT): Graduate Internships 2024

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British American Tobacco BAT

British American Tobacco (BAT) invites unemployed graduates to apply for Graduate Internship Programme 2024.

Internship Application Closing Date: Not specified

Internship Location: South Africa

What Does The Programme Offer?

  • A bespoke development plan that prepares you for a managerial role after the programme 
  • Accountability from day one through projects with a real impact on our progressive business
  • World-class leadership training in Global BAT Academy with fellow graduates and senior colleagues from around the world
  • Learning from industry experts and interaction with BAT professionals
  • Dynamic and multinational environment.

The following Internship Opportunities are open for applications:

Finance Global Graduate Programme

Bachelor’s Degree or Master’s in:

  • Finance,
  • Business,
  • Economics
  • or similar

Marketing Global Graduate Programme

Bachelor’s Degree or Master’s in:

  • Marketing,
  • Communication,
  • Business
  • or similar

Operations​​​​​​​ Global Graduate Programme

Bachelor’s Degree or Master’s in:

  • Engineering,
  • Economics,
  • Procurement,
  • Supply Chain,
  • Business Management,
  • or related

How to Apply

NB. Use the links given below to Apply

Finance Global Graduate Programme

Apply Online for the Finance Global Graduate Programme


Marketing Global Graduate Programme

Apply Online for the Marketing Global Graduate Programme


Operations​​​​​​​ Global Graduate Programme

Apply Online for the Operations Global Graduate Programme



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